With the increasing trend of remote work and social distancing protocols, video conferencing has become a necessity for remote collaboration, communication and meetings. However, the rise in popularity of video conference platforms like Zoom has also brought along a range of security concerns. This article will delve into ten tips for enhancing security during information Zoom meetings.
1. Enable Meeting Passwords
Hackers usually target unprotected meetings to gain unauthorized access to sensitive information. Creating a password-protected meeting is of utmost importance to ensure security on Zoom. Passwords can be set up as a default for all future meetings and can be distributed to the meeting attendees upon scheduling.
2. Use Waiting Rooms
Waiting rooms offer a secure space for attendees to gather before the meeting begins. This is a feature that ensures that the host verifies all the attendees before letting them into the meeting.
3. Restrict Screen Sharing
One of the biggest risks in Zoom Meetings is uncontrolled screen sharing. Restricting screen sharing to the host only is a useful way to prevent malicious or accidental sharing of information and can be achieved by configuring the settings during the meeting.
4. Lock Down Meetings
Hosts should lock meetings once all attendees are present, ensuring that no one else can join without explicit approval. This stops unwanted additions during the meeting and ensures security.
5. Mute Participants Upon Entry
Muting all participants on entry allows the host to ensure that everyone is quiet. This helps in reducing background noise, and the risk of participants unintentionally sharing sensitive information.
6. Use Advanced Settings
Advanced settings offer an array of controls for the host to manage and regulate the attendees’ activities in the meeting. With advanced settings, hosts can disable recordings and file transfers, as well as limit the ability of participants to rename themselves, remove others, or join in before hosts.
7. Use Encryption
Zoom uses high-grade encryption to protect the information that is shared during meetings. Turning on the encryption feature will ensure that the information is encrypted both at rest and in transit, providing an extra layer of security.
8. Use Seamless Authentication
Seamless authentication means that participants can join the meeting without needing to enter a meeting ID or password. By using an existing enterprise security system, attendees can use their corporate login or SSO credentials for seamless authentication.
9. Keep Zoom Updated
Often, software updates involve security patches and bug fixes. Make sure that Zoom is up to date and that the latest version is being used to decrease the risk of security vulnerabilities.
10. Conduct Regular Security Training
Despite all the precautions mentioned above, mistakes and misunderstandings can still happen. Regular Security Training helps everyone in the organization understand the different security protocols and identify red-flag issues that pose potential security breaches in Zoom Meetings.
In conclusion, Zoom has become a crucial part of remote work, and it is essential to understand the security risks and measures required to mitigate them. By implementing the ten factors mentioned above, organizations can ensure secure Zoom meetings where information is protected, and privacy is guaranteed.
