Introduction
As the pandemic accelerated the need for remote work, the use of video conferencing platforms has skyrocketed. Zoom is one of the most widely used video software and, with it, comes the need for proficiency. Anyone who has experienced technical difficulties or struggled with the platform during a meeting knows the importance of mastering the application. In this article, we’ll explore five tips to level up your Zoom proficiency and improve your effectiveness, whether you’re scheduling a job interview, attending a virtual conference, or meeting with your colleagues.
TIP ONE: Optimize Your Settings
The first step in being more proficient on Zoom is to ensure your device is set up correctly. To achieve this, you should know your internet connection speed, microphone, and camera quality, and update the application to its latest version.
It’s also wise to explore Zoom’s settings and customize them to your needs. Some settings you should consider are background blur, virtual green screen, and screen sharing options.
TIP TWO: Use Keyboard Shortcuts
Using keyboard shortcuts can save you time and prevent accidental mistakes during a Zoom call. Some important keyboard shortcuts include muting and unmuting your microphone (ctrl/command + m), starting and stopping video (ctrl/command + v), and recording the meeting (ctrl/command + r).
TIP THREE: Practice Proper Etiquette
Whether you’re participating in a meeting or hosting one, it’s essential to observe proper Zoom meeting etiquette. This includes checking your audio and video before joining, dressing appropriately (at least from the waist up), and being punctual.
Additionally, you should make sure to be an active listener and help keep the conversation on track by avoiding interrupting or talking over others. You can also use the chat feature to ask questions or provide feedback without disrupting the flow of the meeting.
TIP FOUR: Utilize Zoom’s Features
To get the most out of your Zoom experience, take advantage of its available features. For instance, you can use virtual backgrounds to add a professional look to your calls, or use breakout rooms to divide attendees into smaller groups for more detailed discussions or brainstorming sessions.
Zoom also provides the option to use polls and surveys to get quick feedback during meetings, along with the ability to share files, screen share, record meetings, and more.
TIP FIVE: Be Prepared
Finally, always be prepared. This means doing your research before the meeting, ensuring you have all necessary documents and materials ready beforehand. It also means familiarizing yourself with the platform’s features and quirks.
Don’t wait until a few minutes before the meeting to test your microphone, camera, and internet connection. The last thing you want is to face technical glitches right before the start of a crucial call.
Conclusion
In conclusion, Zoom is now an integral part of remote communication. Whether you’re an executive or a student, optimizing your settings, using shortcuts, following etiquette, utilizing features, and being prepared can make all the difference. By following these tips, you can boost your efficiency and effectiveness, and make the most out of your Zoom experience.
