Understanding FERPA: What Is Non-Directory Information?
As a student, you are entitled to privacy and protection of your personal information. The Family Educational Rights and Privacy Act (FERPA) was enacted to safeguard this right. FERPA regulates how educational institutions handle students’ personally identifiable information, also known as PII.
While you may be familiar with directory information, there is another category of student information that FERPA governs, non-directory information. In this article, we will delve into what constitutes non-directory information and how it is managed.
What Is Non-Directory Information?
Non-directory information is any information that could identify a student without limiting it to the basic directory data. This may include sensitive data such as Social Security numbers, grades, financial information, disciplinary records, and health records.
It is important to note that non-directory information can only be disclosed with written consent from the student or under certain circumstances allowed under FERPA. This consent must be specific, voluntary, and in writing.
How Is Non-Directory Information Protected?
FERPA mandates that educational institutions must maintain the confidentiality and security of non-directory information. This includes secure storage, access control, and responsible data disposal.
In addition, individuals who have access to non-directory information must be trained on FERPA regulations and understand the policies and procedures in place to protect the students’ data. Failure to comply with FERPA can result in severe penalties.
When Can Non-Directory Information Be Disclosed?
Under FERPA, non-directory information can only be disclosed without written consent in limited circumstances. These include:
– In emergency situations where disclosing non-directory information is necessary to protect the health and safety of the student or others
– As required by law or a court order
– To authorized representatives of educational institutions who have legitimate educational interests in the data
– To third-party service providers who have a legitimate interest in the data and provide services on behalf of the educational institution.
It is important to note that students have the right to request access to their non-directory information and to have it corrected if necessary.
Conclusion
In summary, non-directory information is personal data that can identify students, and under FERPA, it is protected and can only be disclosed with written consent or under specific circumstances. Educational institutions must take great care to ensure the security and confidentiality of non-directory information, and individuals with access to it must be trained on FERPA regulations.
By understanding the importance of FERPA regulations and how non-directory information is protected, you can ensure that your personal information is safeguarded throughout your educational journey.
