Step-by-Step Guide to Outlook Configuring Information Rights Management
Outlook Configuring Information Rights Management (IRM) is a powerful tool that can help protect sensitive information from unauthorized access. With the increasing amount of confidential data being shared via email, IRM has become an essential element in email security. Here’s a step-by-step guide to help you configure IRM in Outlook.
Step 1: Enable IRM in Office 365
Before you can configure IRM in Outlook, you must first enable it in Office 365. The following steps will guide you through the process:
1. Log in to the Office 365 Admin Center using your credentials.
2. From the Admin Center, navigate to the Settings section and select the Services & add-ins option.
3. Select the Rights Management option.
4. Click on the Manage button to enable IRM in Office 365.
Step 2: Configure IRM in Outlook
Once you have enabled IRM in Office 365, you need to configure it in Outlook. The following steps will guide you through the process:
1. Open Outlook and select a new email message.
2. In the new email message, click on the Options tab and select Permissions.
3. From the Permissions drop-down menu, select Do Not Forward.
4. If you want to customize IRM settings, click on the Settings button and adjust the options accordingly.
5. Click on the OK button to apply the IRM settings to the email message.
Step 3: Create an IRM Template
In addition to the default IRM settings, you can also create custom IRM templates that can be used to protect specific types of information. The following steps will guide you through the process of creating an IRM template:
1. Log in to the Office 365 Admin Center and select the Exchange option.
2. Click on the Protection option and select the IRM option.
3. Click on the Add button to create a new IRM template.
4. Enter a name for the template and select the desired IRM settings.
5. Click on Save to apply the IRM template.
Step 4: Apply IRM to SharePoint Online Libraries
IRM can also be applied to SharePoint Online libraries to protect information from unauthorized access. The following steps will guide you through the process:
1. Log in to the Office 365 Admin Center and select the SharePoint option.
2. Navigate to the document library that you want to apply IRM to.
3. Click on the Library tab and select the Library Settings option.
4. From the Library Settings page, select the Information Rights Management option.
5. Select the checkbox to enable IRM and select the desired IRM settings.
6. Click on OK to apply IRM to the document library.
Conclusion
IRM is a powerful tool that can help protect sensitive information from unauthorized access. By following the above steps, you can easily configure IRM in Outlook and apply it to SharePoint Online libraries. IRM provides an added layer of security for your confidential information, giving you peace of mind that your data is protected.
