Crafting the Perfect Email Template for an Informational Interview: Tips and Tricks
Informational interviews are an excellent way to learn more about a particular industry or company, gain insight from experienced professionals, and expand your professional network. However, making the first contact and setting up an informational interview can be daunting. Crafting a well-written email is key to securing an informational interview. In this article, we’ll explore tips and tricks to help you create the perfect email template for an informational interview.
Introduction
The first step in creating an effective email template is to understand the purpose of the email. You want to introduce yourself in a professional manner, express your interest in the company or industry, and request an informational interview. Keep in mind that the recipient is likely very busy, so you’ll want to be concise and clear in your communication.
Subject Line
Your first task is to create an attention-grabbing subject line. The subject line should clearly state the purpose of your email and be personalized to the recipient. Avoid generic subject lines like “Informational Interview Request” or “Networking Opportunity.” Instead, try something like “Researching Career Paths in Marketing – Request for an Informational Interview.”
Salutation
Begin your email with a professional salutation. Use the recipient’s name and title if you can find it. If not, “Dear [Company Name] Recruiter” or “Dear Hiring Manager” works well. Do not use informal greetings like “Hey” or “Hi there.”
Opening Paragraph
In the opening paragraph, introduce yourself and explain why you’re writing. If you have a connection to the company or industry, mention it here. This can be a mutual connection, a recent news article you read about the company, or a project that the company is working on that you find interesting. Be specific and make it clear why you’re interested in learning more about the company.
Body Paragraphs
In the body of the email, offer up a brief overview of your experience, skills, and interests. This is not the place to list your entire resume – keep it short and sweet. The goal of this section is to pique the recipient’s interest and encourage them to meet with you. You should also explain what you hope to gain from the informational interview. Consider incorporating a relevant case study or example to demonstrate your passion for the industry.
Call-to-Action
Conclude the email by reiterating your interest in speaking with the recipient and requesting a time and date for the informational interview. Make the call-to-action clear and concise. It’s a good idea to offer a couple of specific dates and times that you’re available, rather than leaving the scheduling entirely up to the recipient. Close your email with a polite and professional sign-off, such as “Sincerely” or “Best regards.”
Conclusion
In conclusion, crafting the perfect email template for an informational interview requires a mix of professionalism and personalization. Keep it concise, mention your connection to the company, and make it clear what you hope to gain from the informational interview. With these tips and tricks in mind, you’ll be sure to make a great impression and secure your next informational interview.
