How to Make Hotel Reservations for Wedding Guests: A Guide
Organizing a wedding can be a daunting task, and one of the critical considerations is ensuring that your guests have a comfortable place to stay. After all, you wouldn’t want your guests to have to search for accommodations at the last minute or end up in an uncomfortable motel far from the wedding venue.
In this guide, we’ll be discussing how to make hotel reservations for wedding guests, leaving you with one less thing to worry about while planning your big day.
1. Start Planning Early
The earlier you start planning and making hotel reservations, the better. This approach will provide you and your wedding guests with the best choices possible. The ideal period to start reserving hotel rooms for your guests is six to nine months before the wedding day, particularly if your wedding is during a peak season or if it is held in a popular destination.
2. Find the Right Accommodations for Your Guests
When it comes to accommodations, you’ll want to consider various factors such as proximity to your wedding venue, the number of rooms available, room rates, and extra amenities provided by the hotel. Consider the guests’ budget – are you incentivizing them to attend with discounted group rates or assisting with unique pricing codes?
3. Negotiate with the Hotel on Group Pricing
Before finalizing the bookings, you should negotiate with the hotel on the possibility of getting discounted group pricing. This approach will ensure that your guests receive reduced room rates by booking them in bulk. Consider recommended rates based on the number of rooms reserved to see the variance that can arise.
4. Provide Your Guests with Detailed Information
Once you’ve confirmed your reservations, you’ll want to supply your guests with detailed information to assist them in their preparations for the wedding. Of course, you’ll want to include all relevant details such as the hotel address, contact information, and other necessary arrangements such as transportation needs, parking, and check-in and check-out times.
5. Provide Alternative Accommodation Options
It’s always a good idea to have alternative accommodation options for those guests who may wish to explore different lodging choices. This can include alternative hotels located at convenient distances, an AirBnB, or even vacation rentals. Be sure to include helpful links to your preferred list of accommodations on the wedding website, alongside these alternatives.
6. Maintain Communication with the Hotel
Throughout the process, it’s best to maintain open communication with the hotel, ensuring everything is running seamlessly. Be sure to always keep in touch with the hotel staff and assist them in providing further instructions and information about your guests’ arrival.
Conclusion
With this guide, you can make informed decisions and successfully make hotel reservations for your wedding guests. Remember to start your preparations early, find the right accommodations, negotiate group pricing, provide detailed information, offer alternative accommodation options, and maintain communication with the hotel. Finally, your guests will feel appreciated and well looked-after, ensuring the most memorable experience on your big day.
