As professionals, we often find ourselves communicating through email, and it’s crucial to use appropriate language to convey our message effectively. One such phrase that often comes up is “for your information.” While it may seem like a simple phrase, the way you use it can greatly impact how your message is received. In this article, we’ll explore how to professionally say “for your information” in an email.
Get straight to the point
When using “for your information,” it’s important to get straight to the point. You want to be clear and concise with your message, and avoid any unnecessary fluff. For example, instead of saying “I just wanted to let you know,” you can simply say “For your information, the project deadline has been moved to next week.”
Be polite
While being direct is important, it’s equally important to be polite. You want to ensure that you’re not coming across as rude or arrogant. Using phrases like “I thought I’d bring this to your attention” or “Just wanted to make sure you’re aware” can help to convey your message in a more polite manner.
Use appropriate language
It’s important to use professional language when communicating in a business setting. Avoid using slang, informal language, or overly technical jargon. The tone and language you use can greatly impact how your message is perceived. For example, instead of saying “FYI, the project is due today,” you can say “For your information, the project deadline is today.”
Provide context
When using “for your information,” it’s important to provide context to the recipient. You want to ensure that they understand the reason behind your message. For example, instead of saying “For your information, I will be late to the meeting,” you can say “Just wanted to let you know for your information that I’m running late due to traffic.”
In conclusion, using “for your information” in an email is a professional way to convey important information to your colleagues or clients. To ensure that your message is received in the intended manner, it’s important to use appropriate language, be polite, provide context, and get straight to the point. By following these tips, you can effectively communicate your message while maintaining a professional tone.
