Informal vs Formal Language: Understanding the Differences
Have you ever been confused about the difference between informal and formal language? Do you know when to use each type of language? Understanding the differences between these two styles of communication is crucial, especially in professional settings. In this article, we will delve into the distinctions between informal and formal language and provide examples of when to use each type.
What is Formal Language?
Formal language is a style of speech or writing that is used in professional or academic settings. It follows grammatical rules, contains complete sentences, and avoids contractions, slang, and personal pronouns. Formal language is often used in business documents, legal proceedings, academic papers, and professional emails.
For instance, in a legal document, phrases such as “The aforementioned party” or “Whereas, in accordance with the provisions outlined” are commonly used. In academic papers, formal language is necessary to maintain the necessary level of professionalism, such as using “It is argued that” instead of “I think.”
What is Informal Language?
Informal language, on the other hand, is more relaxed and casual in tone. It may contain contractions, slang, and personal pronouns. This style of communication is often used in everyday conversation, emails to friends or family, and informal business meetings.
For example, in an email to a friend, it is perfectly acceptable to use contractions such as “I’m” instead of “I am,” slang such as “cool” or “awesome,” and personal pronouns such as “I” or “me.” However, using this type of language in a professional email or a job interview can leave a negative impression.
When to Use Formal Language
Formal language is necessary in professional settings or any situations where a high level of professionalism is required. It is essential to use formal language in academic writing, legal proceedings, business documents, and professional emails.
For instance, when writing a cover letter for a job application, it is crucial to use formal language to portray a professional image. Similarly, when writing a business proposal, using formal language helps establish credibility and authority.
When to Use Informal Language
Informal language is suitable in more relaxed settings, such as casual conversations with friends and family. It can also be used in more informal business settings, such as small meetings or when communicating with colleagues.
For instance, when writing an email to a colleague about a project, using informal language such as “What’s the plan?” instead of “What is the plan?” can create a friendly tone and build relationships. Additionally, during brainstorming sessions, using informal language can encourage free-flowing ideas and creativity.
Conclusion
In conclusion, understanding the differences between informal and formal language is crucial in professional settings. Formal language is essential in academic writing, job interviews, business documents, and professional emails. Informal language is suitable for casual conversations with friends and family, informal business settings, and brainstorming sessions. By using the appropriate language style, you can tailor your communication to the situation and establish a professional image.
