Please Be Informed That

As professionals, we come across a wide range of situations where we need to inform others about something important. Whether it’s notifying colleagues about a change in a project’s timeline or informing customers of new policies, it’s crucial that we communicate effectively and efficiently. This is where the phrase “Please be informed that” comes in handy.

In this article, we’ll explore the various contexts in which “Please be informed that” can be used. We’ll also discuss the best practices for using this phrase and provide examples of how it can be employed in different scenarios.

When to Use “Please Be Informed That”

“Please be informed that” is a professional phrase commonly used to communicate important information to others. It’s often used in written communication, such as emails or letters, and can be used in several contexts. Here are some examples:

To announce a change in schedule or deadline
To notify employees of a company policy change
To inform customers of a new product or service
To notify stakeholders of a project’s progress

Best Practices for Using “Please Be Informed That”

While “Please be informed that” is a useful phrase, it’s important to use it correctly to avoid miscommunication or confusion. Here are some best practices for using this phrase:

Be clear and concise: Use simple language and avoid jargon to ensure that the recipient understands the message.
Be specific: Provide details about the information being communicated, such as dates or deadlines if relevant.
Use a professional tone: Maintain a professional tone and avoid using negative language or blaming anyone.
Include relevant information: If necessary, provide additional information or resources that will help the recipient understand the message.

Examples of “Please Be Informed That”

Here are some examples of how “Please be informed that” can be used in different scenarios:

Example 1: Please be informed that the deadline for submitting the report has been moved to next Friday, September 17th, instead of the previously stated deadline of September 10th.
Example 2: Please be informed that we have revised our company policies regarding remote work. Starting next month, all remote employees must complete a 2-day training program before they can begin working from home.
Example 3: Please be informed that we have added a new feature to our mobile app that allows users to track their daily steps. This feature will be available for download starting next week.
Example 4: Please be informed that we have completed phase 1 of the project, and we are currently ahead of schedule and under budget. Phase 2 will begin next month as planned.

Conclusion

In conclusion, “Please be informed that” is a useful phrase to communicate important information in a professional setting. By following the best practices discussed in this article and providing clear and concise messages, this phrase can be effectively used to notify others of important changes or updates. As professionals, we should strive to use our language effectively and ensure that our messages are well-received by our audiences.