Understanding FERPA: What is Directory Information and Examples of It
If you are a student, parent, or staff at a school, you may have heard of the acronym FERPA. The Family Educational Rights and Privacy Act (FERPA) is a federal law enacted in 1974 that protects the privacy of student education records. Many schools collect and store a vast amount of student data, and FERPA aims to keep this data secure and ensure that individuals have control over how their personal information is used and disclosed.
One aspect of FERPA that is particularly relevant to schools is the concept of directory information. This article explores what directory information is and provides examples to help you better understand how it works.
What is Directory Information?
Directory information is student data that can be disclosed by the school without prior consent from the student or their parent. It is information that is considered to be generally not harmful or an invasion of privacy if released. The types of data that may be considered directory information vary by school but usually include:
– Student’s name
– Address
– Phone number
– Email address
– Date of birth
– Photograph
– Major field of study
– Dates of attendance
– Enrollment status (full-time or part-time)
– Participation in officially recognized activities and sports
It is important to note that schools can only release directory information if they have first given public notice of the types of information that are considered directory information and the right to opt-out of having that information released.
Examples of Directory Information
Now that we know what directory information is let’s look at some examples of how it is commonly used.
Example 1: Graduation Programs
A school may list the names of students who are graduating in a program or brochure for the graduation ceremony. This could include the student’s name, degree earned, and honors received. Since this information is considered directory information, schools can release it without prior consent from the student or their parent.
Example 2: Athletic Programs
Schools may list the names of students and their team photos in athletic programs or on the school website. This information can be released as directory information as long as the school has given public notice and an opportunity to opt-out.
Example 3: Verification of Enrollment
A third-party agency may request verification of a student’s enrollment status or degree. Schools can release directory information such as the student’s name, date of attendance, and major field of study to the third party without prior consent.
Conclusion
In conclusion, FERPA is a critical law that safeguards the privacy of student educational records. Directory information is student data that can be released without prior consent, but only if the school has given public notice and an opportunity to opt-out. Examples of directory information include student names, addresses, phone numbers, photographs, and enrollment status. By understanding what directory information is, schools, students, and parents can ensure that their personal information is handled with care and confidentiality.
