Understanding UVA’s Release of Information Policy
The University of Virginia’s Release of Information Policy ensures that the privacy of its students and employees is upheld while also complying with federal regulations pertaining to privacy laws. This policy outlines the types of information that can be released, the circumstances under which information can be disclosed, and the reasons for which disclosures can be made. Understanding this policy is crucial for students and employees of UVA.
Types of Information Covered
The policy covers both personal identifiable information (PII) and educational records. PII includes any information that could lead to the identification of an individual, such as social security numbers, driver’s license numbers, and medical records. Educational records cover information that pertains to the academic life of a student or employee, including grades, disciplinary records, and financial aid information.
Circumstances for Disclosures
The policy outlines various circumstances under which disclosures can be made. These include situations where the UVA is required by law to provide information to federal or state agencies, cases that are a matter of public safety, and situations where the individual has given written consent for their information to be released.
Reasons for Disclosures
The policy states that UVA can disclose information for several reasons, including academic and financial aid purposes, employment verification, and alumni association records. The policy also outlines specific circumstances under which information can be disclosed without written consent, such as in the case of a subpoena or court order.
Examples of the Policy in Action
The release of information policy has been put into practice in several notable cases. For example, in 2018, UVA disclosed mental health information of a student to his parents without the student’s written consent. This was a violation of the policy and resulted in a settlement with the Department of Education. The policy also played a role in the controversy surrounding the events of August 2017, where UVA faced criticism for disclosing the names of students involved in anti-racism protests to law enforcement agencies.
Conclusion
UVA’s Release of Information Policy is essential for maintaining the privacy of its students and employees while also adhering to federal regulations. Understanding this policy is crucial for anyone affiliated with UVA. By clearly outlining the types of information, the circumstances and reasons for disclosures, and providing examples of the policy in action, we hope this article will help provide insight into how the policy operates.
