Why Your Business Needs the Xerox Print Awareness Tool for Secure Printing
In today’s business world, printing is a part of everyday life whether you are at small or large organizations. However, with the increased usage of network printers and mobile devices, the security risks associated with printing have increased tremendously. Confidential or sensitive information could be printed, copied, or scanned with unauthorized access exposing companies to potential data breaches resulting in losses, lawsuits, and damaged reputations. For this reason, businesses require secure printing solutions that provide them with essential features to help safeguard their valuable data. The Xerox Print Awareness Tool is one such tool that can help your business.
What is the Xerox Print Awareness Tool?
The Xerox Print Awareness Tool is an innovative software that combines print management and security features. The tool provides users or IT administrators with full visibility and control over their print environment, including who is printing, what is being printed, and where it is being printed. With the tool, you can control and restrict who has access to print and other MFP functions through user authentication measures such as PINs, ID codes, or smartcards. You can also track and monitor individuals or departments’ print activity to highlight any abuse, inefficiencies or unauthorized prints associated with your company, and even generate reports on environmental impacts and cost savings. Additionally, you can leverage the tool’s data to optimize your print infrastructure, proactively address issues, and improve users’ productivity.
How the Xerox Print Awareness Tool Ensures Secure Printing
The Xerox Print Awareness tool also provides a range of security measures for your business’s printing that ensures your critical data remains protected. Firstly, the tool is equipped with advanced metrics for detection of suspicious activity that could indicate a security breach. IT administrators can set up notifications that automatically alert them in case of any anomalous activity such as multiple login attempts or multiple print jobs. Further, the tool uses encrypted and secure printing protocols such as HTTPS and IPsec to prevent unauthorized access, hacking, or interception of sensitive data in transit. The tool is also capable of automatically deleting print jobs from a queue that are not retrieved within a specified timeframe or sending them to secure repositories where they can be retrieved only with valid credentials.
The Benefits of Using the Xerox Print Awareness Tool
Using the Xerox Print Awareness Tool has numerous benefits, including meeting compliance regulations such as GDPR, HIPAA, and PCI/DSS. The tool provides a secure and efficient way to manage your print infrastructure and reduce your company’s environmental impact while ensuring maximum productivity. With the tool’s ability to analyze and optimize printing behavior, reduce paper waste, and redirect print jobs to more efficient devices, you can save time and money while reducing your carbon footprint. The tool also helps to minimize the impact of print-related IT support by enabling remote printer troubleshooting and reducing downtime. Additionally, the tool provides a user-friendly interface that is customizable for different user groups based on print needs.
Conclusion
In conclusion, the Xerox Print Awareness Tool could be the solution for your business that needs to manage printer usage and security effectively. With the tool, you can detect and prevent unauthorized access while ensuring compliance with regulatory laws. The tool’s ability to optimize printing behavior will help your organization to work more efficiently, reduce waste, and ultimately improve your bottom line. By using the Xerox Print Awareness Tool, you can also achieve measurable improvements in your company’s productivity, sustainability, and security.
